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What is GDPR?

GDPR stands for General Data Protection Regulation. The GDPR is a European general regulation and will come into effect on 25 May 2018.


The aim of GDPR is to protect the fundamental right to privacy. With this, companies are expected to respect the privacy rights of individual consumers. All companies operating within the European Union and engaged in the collection, processing and use of personal data of EU residents will have to take measures to meet the conditions of this regulation.

Companies that do not meet the GDPR guidelines risk a fine after 25 May 2018. There are two penalty categories that incur fines of either up to € 20 million or 4 percent of the worldwide turnover.

What are the key changes with the GDPR?

Personal privacy 
Individuals have the right to:
  • Access their personal data
  • Correct errors in their personal data
  • Erase their personal data
  • Object to processing of their personal data
  • Export personal data
Controls and notifications
Organisations will need to:
  • Protect personal data using appropriate security
  • Notify authorities of personal data breaches
  • Obtain appropriate consents for processing data
  • Keep records detailing data processing
Transparent policies
Organisations are required to:
  • Provide clear notice of data collection
  • Outline processing purposes and use cases
  • Define data retention and deletion policies
IT and training
Organisations will need to:
  • Train privacy personnel & employee
  • Audit and update data policies
  • Employ a Data Protection Officer (if required)
  • Create & manage compliant vendor contracts


Are you ready for GDPR?

If you aren’t sure whether your company is compliant with this new regulation, undertake your checklist in 10 questions and benefit from a personalised report.

Meeting GDPR is a company-wide challenge. In all likelihood, your privacy and data management activities will be re-evaluated.

GDPR not only has a policy and process-based approach, but also requires a technological approach. For example, personal data may be present in your ERP, the CRM, the payroll system, the Active Directory, office files, etc.

To determine what you need to do on a policy basis, and what procedural and technical measures you need to undertake, Prodware works with certified partners to help customers take the right measures to be compliant, on time, and in accordance with GDPR guidelines. We can assist you with an audit of the technology applications we manage for you and ensure that your business processes are compliant.

Microsoft was the first company to adapt its cloud solutions to GDPR requirements. Cloud products such as Office 365, Azure, Dynamics, Windows 10, already have security and data protection services that comply with the strictest standards and certificates in the world.

Do you need more information on GDPR?

Download the free GDPR whitepaper from Prodware, to understand more about how the changes will affect your organisation and benefit from a step by step guide to getting prepared.


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